I get a “debug” error when trying a fund statement for a particular number.
This is most likely caused by a corrupt fund record. It may get corrected by following these steps: Choose Census | data entry, then press the “add Funds “ Button.
When adding sacraments, how do i make the church blank?
On the sacrament screen whenever you change the Y/N field your current church is automatically filled in. If you need to change it you can simply select another church from the drop down. The problem that was pointed out at the meeting is that you cannot delete the church name completely because an error occurs when you delete the value from the drop down. The easiest way to correct this is to add a church to the list that is called "Unkown". To do this:
1. Go to Census \ Table Updates and ch oose Chruch Names.
2. Go to the bottom of the list and add a new church by typeing in the church name field "unknown"
3. You can now select the "unknown" chruch when you do not know the name.
You can also use this method to add chruches that are not already in the list.
How do i change the Accounting password?
While on the main screen choose the File Menu then choose change password. You must know the old password to be able to change it. If you do not know the password we can reset it for you, but we need access to your data file.
How do I move the Religious Education students up one grade to start a new year?
Go to the Religious Education menus, choose “Year Start” then Move students up. It will show you the last time you did this function so you do not accidentally do this twice in the same year. When you press “Move Up” each student will have 1 added to the RE grade and the room will be cleared out.
My teacher Labels do not match the teacher list in Religious Education.
There was an error in Version 14 and the label list was not updated independently. The work around is to run the list first then the labels and they will match. This is fixed in version 14.5
Version 11.5 Family Activity Management Problem.
The Family Activity management function SHOULD NOT be used in Version 11.5. It uses member names and not family names, this will be correct in version 12. The member activity management is fine to use.
When I run yearly statements I get a report showing #Error
The statement function produces 2 reports. One of which is a list of families with no data on file within that number range. A #Error on that report indicates that either everyone in that range had a matching record or there is no numbers in that range. The other report is all the valid statements for that range.
I cannot backup on my networked computer.
The backup is designed to work from the main computer only. If the prompt for backup appears on the networked computer you should cancel out and answer OK to action cancelled.
Where is the Catholic School report? Shouldn't it be under Religious Education?
Because of the sensitive nature of the information of this report, it is found in the FUNDS area of the program. From the Welcome screen, go to FUNDS, where you must enter a password. Once inside, select the Fund Accounting drop-down menu. You have two options for the Catholic School report: by all schools, or by a selected school.
What is the Parish Book, and how is it different from the All Members report?
The Parish Book, which is located under Reports | Family Reports, is a recap format which includes Family Number, Name & Address, Secondary Name, Spouse, and Telephone Number. The ALL MEMBERS give a listing of every family member and their relationship to the Head of Household, Date of Birth, and Sacramental history. This is a comprehensive report and will take several hours to complete.
Why do you have Family Activities and Member Activities?
Family Activities are used when an entire family is involved in an organization or activity such as Picnic Committee, Marriage Encounter, or can be used to indicate families you are servicing who do NOT belong to your parish. By listing their parish name, you can get a list of those families easily. This is helpful for Religious Education programs or other functions/ministries where sharing of resources is in practice. Another use is to "flag" fees paid by families such as Religious Education fees, or any regular fee your parish may use.
Member Activities track individuals and their involvement in any number of parish ministries.
To keep this information accurate, it must be updated regularly.
We need to add or change the information in the drop-down lists. How is this done?
From the Welcome screen, press Census | Table Updates. This opens a screen with buttons for each drop-down list in the program. Select the list you want, and edit from there. You can add or delete any item you wish. CAUTION: DO NOT delete any item you are currently using. If you do, all the members connected with this item will be lost. If a list has a code, changing the code will have the same effect. You can change the description, but not the code. It is suggested that you print a full report of any item you are looking to change so there is a record of everyone listed under that selection. You are free to add as many items as you wish at any time.
Why doesn't the Last Update field change the date automatically?
This field, located on the Family Screen, is used when any information within this family is changed. You have to click on the Last Update button to change the date. This prevents the date from changing if a record is opened to merely view the data.
What is the quickest way to get answers to questions?
E-mail has proven to be the best way to get your questions answered. Members of our staff do check E-mail in the evenings and on holidays & weekends. A clear, concise question sent to Dave at RaicheConsultants.com will usually receive an answer within 24 hours. If you do not need an answer this quickly, please contact our office by telephone at 413-789-4110. We will do our best to get you an answer as quickly as possible.
When entering a new family, the Family name was misspelled. The program will not allow a change on the Family page. Why is this, and how can the change be made?
Prior to version 11, This field is protected to prevent an unauthorized or accidental change. To change a Family (last) name, follow this procedure: From the Welcome Screen, go to Census | Data Entry. This screen is the only place in the program where the Family Name can be altered. Click in the Family Name field, then press CTRL F. The Find screen will appear. Enter the name you are looking for in the Find What space, then press Find First If necessary, continue to press Find Next until you have the exact family you seek. Then press Close . You can now make the necessary corrections. When you leave the screen, the changes will be automatically saved
How can you search for data within family records? For example: a telephone number, E-mail address, Spouse's Name, etc. Sometimes I have this information, but do not know to whom it belongs.
The Census System has many reports, and some drop-down boxes to help you quickly search for some data. However, in the cases you cited, the best place to look is the Data Entry screen. : From the Welcome Screen, go to Census | Data Entry. Click in the field you wish to search, then press CTRL F Enter in the data you want to locate. Press Find First. If necessary, continue to press Find Next until you locate your selection. Then press Close.
I can't add more then 1 home visit.
There is a BUG in version 8.5 that allows only 1 home visit per family.
Can I change the font on labels?
No, This is a program change in the MS Access program.
Why do some students in confirmation not show up on the reports?
There can be 2 reasons for this. The first is because the "this year" is not checked on the confirmation page. The second reason may be that no service projects are recorded this is a bug in version 8.5.
Will the program run with Access 2000?
YES, But you must install the correct version from the install disk.
My Computers are networked, do I need to update all of them at the same time?
YES, When there is a new version all computers MUST be updated at the same time. Failure to do so could cause data corruption and loss of data
What is the procedure for producing annual fund statements?
1. Print your December month end short report, even if you do not normally print this report do it for December.
2. Close the month as you would normally do
3. Back up your database file (C:\Census\chdataxx.mdb)
4. Under Update Tables . Preferences . Indicate whether or not you want the annual appeal numbers to show
on the statements
5. Under funds choose the option to close the year, when asked for the year you are closing enter the four digit year that just ended.
Choose Year-end and Statements and enter the four digit year for the year you want the statement for.
Why do I only get #Error on some reports?
This is Access. s way of telling you there is no data for that report. If may be you selected information that was never entered. For example if you just closed the year 2000 and tried to run statements for the year ending 2001 you would get #Error as there is no data in the history file for that year.
Why is there no line for annual appeal on my annual statement?
You need to go to Table updates, Preferences. And check Include annual appeal amounts.
I entered the Annual Appeal but the wrong numbers are showing up
The Annual appeal takes the YTD pledge amount, you must have done a Transfer report night in the annual appeal for it to show up on the statement.
This year's amounts show for annual appeal on Last Year's statements.
Currently the annual appeal is taken from current data and not stored on a history file. This will be corrected in version 9.5.
